Microsoft Word makes it easy to add the same text to multiple documents. This is especially handy for text with special formatting, the kind of text that often breaks when pasted into a new document. The next time you want to change the same details in multiple documents, try doing it through a link.
Open a new Microsoft Word document and enter the text that you will paste into multiple other documents . In this example, we will use an address and paste it at the bottom of a new document, keeping the formatting intact .
Save the file to create a link. You can save it to any path, but keep in mind that if you move the file containing the text, you will need to update the link. To do this, right-click in the body of the Word document and click “Update Link.”
Highlight the text you want to add to a new document and copy it. You can right-click and select "Copy" or simply use CTRL + C on your keyboard. On a Mac, press Command + C.
Place the cursor in the new document where you want the “linked text” to be moved.
From the Home tab, click the “Paste” drop-down arrow, then “Paste Special.”
In the pop-up menu, click “Paste Link,” then select “Formatted Text (RTF)” from the options. Click “OK” to paste the text.
Now, if you need to update the address or add a new phone, for example, you can just change the text in the original document. Once it's updated , all other files.
Source: howtogeek.com
