How to Add Block Quotes in Microsoft Word

Block Quotes are used to indent and separate a comment from the rest of the text. Unlike regular indents, adding Block Quotes in Microsoft Word requires a few extra steps.

Using the layout menu

The quickest way to add Block Quotes to a Microsoft Word document is to use the “Paragraph” settings visible on the “Layout” tab.

• Open the document in Word.
• From the menu bar, click the “Layout” tab to display the “Paragraph” settings.
• Block Quotes in both APA and MLA style must start on their own line and have left indents of 0.5 cm. In APA style, quotes must be at least 40 words long, while in MLA style, quotes must be at least four lines long.
• If you are using a different style, refer to the guide to make sure the indent size you are using is correct.

Since both APA and MLA use 0.5 cm indents for Block Quotes, set the “Left Indent” value to “0.5 cm” and press enter to confirm. Alternatively, use the arrow buttons on the right to increase the indent size using . You can then add formatting to make the text stand out more. You will need to repeat these steps for each additional quote you add to your document.